10/7/2023 0 Comments Outlook bookingsEach booking calendar may offer a different type of service (or meeting). Services: This refers to the type of appointment offered by the booking calendar.Staff in a booking calendar for a course's office hours or tutoring sessions may include the course's professor and teaching assistants.Staff in a departmental booking calendar could include faculty members within the department.By default, users who create booking calendars are added as administrators others can be added as administrators, as well. For example, for a business named "SE English Faculty Office Hours", Bookings would create the email address Staff: This refers to any IU Exchange Online user offering appointments through a booking calendar. Use campus and unit prefixes (for example, BL-COAS-, IN-ENG-, or SE-SOCS) to differentiate business names when they may exist at multiple campuses or within multiple units.īookings creates an email address for the calendar based on its business name.Avoid using the name or IU username of any individual or group with an existing IU Exchange Online account.Make sure the business name is unique, because the calendar will appear in the IU Global Address List ( GAL).When you create a calendar in Bookings, you must provide a unique business name. In an academic context, a business could be a section of a class, a research group, an academic department, or an individual faculty or staff member. Business: This refers to the unit with which clients will be scheduling an appointment.Microsoft Bookings was developed primarily for businesses consequently, some of the terms used Bookings may seem odd in an academic setting: When a client books an appointment with you in Bookings, the appointment is synced to your Outlook calendar and a confirmation is sent to the client. Clients wanting to schedule meetings will see only times that are not already booked.Īlthough other appointment scheduling solutions are available at IU (such as the Student Appointment Scheduler and the Scheduler tool in Canvas), Bookings may be especially useful if you want to provide clients outside the university a self-service option for booking appointments that fit into your schedule, without the need for email correspondence or phone calls.įor example, faculty can use Bookings to let students sign up for their office hours, and departments can use Bookings to let IU and non-IU clients schedule meetings with their staff. You can specify times you are available for meetings and sync booking information with your Outlook calendar. Calendars in Bookings can operate independently or in conjunction with your Outlook calendar. With Bookings, you can create and configure calendars for yourself or for a group of IU Exchange Online users. At Indiana University, use of Bookings requires a Microsoft 365 A5 license to check whether you're eligible, refer to the "Microsoft 365 (A5 license)" entry in the Account eligibility table in IU account types and eligibility.
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